Compliance Policy

At Cortexia, we are committed to upholding the highest standards of compliance, ensuring that our operations are ethical, transparent, and exceed industry benchmarks. Our comprehensive Compliance Policy is designed to protect the interests of our clients, experts, and stakeholders by fostering a culture of integrity and responsibility.

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1. Introduction

Compliance is the cornerstone of Cortexia's business model and corporate ethos. We have invested extensively in advanced compliance systems and technologies to create a robust, auditable, and transparent framework. This framework enables our clients to access actionable insights while adhering to the most stringent professional standards and best practices.

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2. Expert Onboarding and Eligibility

To maintain the integrity of our network, Cortexia implements a rigorous vetting process for all experts:

• Contracts and Agreements: Experts are required to sign and annually reaffirm our Terms and Conditions, confirming that they:

  • Have reviewed and are compliant with any relevant agreements or obligations.

  • Will decline participation in projects that could breach these agreements or obligations.

  • Will not disclose confidential or material non-public information.

  • Will maintain the confidentiality of client information.

  • Will immediately terminate any engagement that approaches restricted subject matter.

• Background Checks: All new experts undergo comprehensive third-party background checks, including criminal history and professional sanctions. Regular audits are conducted on existing experts to ensure ongoing compliance.

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3. Training and Education

Continuous education is vital to our compliance strategy:

• Interactive Tutorials: Experts must complete sector-specific, interactive training modules upon joining and annually thereafter. These tutorials, available in multiple languages, cover:

  • Identification and handling of confidential information.

  • Understanding and managing potential conflicts of interest.

  • Application of compliance principles to real-world scenarios.

• Code of Conduct: Experts are required to adhere to Cortexia's Code of Conduct, which emphasizes ethical business practices and compliance with all applicable laws and regulations.

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4. Conflict Management

Proactive conflict management is essential to our operations:

• Profile Assessments: We conduct thorough evaluations to identify potential conflicts of interest, ensuring experts are suitable for specific projects.

• Employer Opt-Out Registry: Cortexia maintains a dynamic registry of companies that prohibit their employees from participating in our network, automatically excluding such individuals from relevant projects.

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5. Client Collaboration and Transparency

We prioritize open communication and collaboration with our clients:

• Custom Compliance Controls: Clients can implement tailored compliance measures, including additional screening questions and affirmations, to align with their internal policies.

• Real-Time Monitoring: Our client dashboard provides transparency, allowing clients to monitor project details and compliance adherence in real-time.

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6. Data Protection and Confidentiality

Safeguarding information is paramount:

• Data Segmentation: We employ advanced systems to segment and protect data throughout the project lifecycle, ensuring that sensitive information remains secure.

• Confidentiality Agreements: All parties are bound by strict confidentiality agreements, reinforcing our commitment to data protection.

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7. Continuous Improvement

Cortexia is dedicated to the ongoing enhancement of our compliance framework:

• Regular Audits: We perform frequent internal and external audits to assess the effectiveness of our compliance measures and identify areas for improvement.

• Stakeholder Feedback: We actively seek and incorporate feedback from clients, experts, and regulatory bodies to refine our policies and practices.

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For any questions or further information about our compliance practices, please contact us at info@cortexiaco.com or call +1 872 258 6510.

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By integrating these stringent compliance measures, Cortexia not only meets but surpasses industry standards, ensuring that all engagements are conducted with the utmost integrity and professionalism.